Group your users and computers for easier management. Assign access permissions by user or by user group.
Get started by login to your Gateway Web Portal > Management, and clicking on Grouping.
Notes:
- Each user or computer can only belong to one group.
- Supported since Splashtop Gateway v1.1.9
General
Group the computers for easier management. Your computers will then be organized by groups on your Splashtop On-Prem app and the web console.
Group users for easier access permission control. You can set access permissions for an entire group of users. New users added to the group can inherit that group's access permission settings.
Create a group
Create groups by login to your Gateway Web Portal >Management > Grouping.
Best Practices for Group Naming
Implementing a clear and consistent group naming convention is essential for efficient management and to prevent confusion, especially when dealing with multiple groups. Here are some best practices to consider:
-
Establish a Standard Naming Format:
- Prefix or Suffix Usage: Incorporate standard prefixes or suffixes to denote the group's function, department, or location. For example:
HR_Team
for Human ResourcesIT_Support
for IT Support
- Avoid Special Characters: Limit the use of special characters to prevent issues across different systems.
- White Space Handling:
-
Browser Behavior: Browsers automatically handle white spaces in text according to standard HTML rules. This means multiple spaces between words are collapsed into a single space when displayed. For example:
- Input:
HR Team
→ Displayed as:HR Team
.
- Input:
-
Practical Impact: While the browser makes the text look consistent, the original input with extra spaces may still exist in the system. To ensure clarity and consistency, it’s recommended to avoid using multiple consecutive spaces or spaces at the beginning and end of group names.
-
- Prefix or Suffix Usage: Incorporate standard prefixes or suffixes to denote the group's function, department, or location. For example:
- Ensure Uniqueness and Clarity:
- Descriptive Names: Use clear and descriptive names that convey the group's purpose.
- Avoid Redundancy: Ensure that each group name is unique to prevent confusion.
- Implement Consistent Capitalization:
- Standard Case Usage: Decide on a case format (e.g., CamelCase, lowercase) and apply it uniformly.
- Limit Name Length:
- Character Limit: Keep group names concise, ideally under 30 characters, to ensure readability and compatibility.
By following these best practices, you can maintain an organized and efficient grouping system within Splashtop On-Prem.
Add users or computers to the group
From the grouping page, use the gear icon to the right of the group to add users or computers. Multiple users or computers can be added at a time.
From the computer list page, use the gear icon to the right of each computer to assign that computer to a group, one computer at a time.
When create a user, you can optionally choose a user group. When done, the user will automatically be placed in that group and inherit the group's access permissions.
Edit group
From the grouping page, use the gear icon to the right of the group to edit the group properties. You can rename the group. You can also add users and computers to the group.
Set access permissions
Access permissions are set on the Users page, under Management > Users.
You can set access permissions for a single user or a group of users.
Click on the gear icon to the right of a user or user group and choose "Access Permission."
You can then select any combination of computers and computer groups to be accessible by that user or user group.